By Jim Preen
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Extra resources for Business Continuity Communications. Successful Incident Communication Planning with ISO 22301
If appropriate continue to liaise with emergency services Are their messages consistent with your messages? Start media contact record Note-taker in place – information time-coded as it arrives Activate incident website (see Chapter 12) If reporters arrive at your offices make press liaison officer available Follow up media enquiries Keep media advised of time of future press releases/press conferences, etc. Brief or draft statement for other stakeholders as appropriate. Media monitoring • • • • • Media monitors in place (see Chapter 9) Continually adjust media strategy in light of media coverage Correct factual errors if they occur Become centre of media focus for release of information Provide steady drip-feed of information – if new facts are not available provide colour.
Journalists should be invited to sign a register indicating their name, news organization and contact details. Camera operators should be shown where to set up and it should be made clear to television reporters where any one-on-one interviews will take place after the press conference. When the event gets under way – and it should start promptly at the agreed time – a press officer must introduce the main speakers, setting out clearly who the speakers are, their titles and the correct spelling of their names.
It contains principles and procedures needed to communicate with stakeholders in a confident and credible manner. We can’t predict the future, but we can do our best to be prepared. Please read this plan, become conversant with its contents so that if crisis does strike, we are all in a good position to prevail. Signed CEO Plan layout For a plan to work effectively it needs to be simple and straightforward to use. If it is too bulky or laden with information people will just not look at it. Even useful information can be detrimental if it is provided in the wrong place or in too much detail.