By Khaled Al-Maskari
Nowadays, letters, studies and emails are very important elements of industrial perform. verbal exchange is more and more international, yet it’s now not any more uncomplicated to appreciate or give a contribution to for non-fluent English audio system. there's expanding strain with a purpose to produce potent files for a company atmosphere yet little aid available in the market to take action successfully, leading to wasted time and uncomfortable company communication.
This booklet presents a wealth of sensible details for anybody who goals to provide brief, powerful records in the paintings setting. It deals good, invaluable and important principles for generating powerful brief reviews, memos, letters and e-mails which are transparent, concise and straightforward to learn for the busy supervisor or manager operating within the challenging surroundings of recent or commerce.
But it is going extra: not just are principles supplied for the green company author, yet versions are proposed which supply strategies for an entire host of industrial occasions – delivering support, aid and encouragement for the various millions of commercial writers who have to suppose convinced of their writing.
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Extra info for A Practical Guide To Business Writing: Writing In English For Non-Native Speakers
Use the passive voice when you do not want to identify who performed the action. Examples: • Smoking is prohibited. • A new safety policy was introduced after the accident. • The new offices were decorated last week. • The error has been corrected. • The centrifugal pump was installed on May 12, 20xx. • Procedures have been written to ensure safety. 18 A Practical Guide to BUSINESS WRITING 2. Use the passive voice to describe a mistake to avoid blaming anyone in particular. Examples: • Profits are down by 2%.
One monitor continues to make a high-pitched, whining sound. • Two desktop computers became infected with viruses. Example 2: Using bulleted lists I raised your difficulty about arriving for work on time. I pointed out that: • your managers had done their best to take account of your travel problems; and • you had agreed with them that Dubai was the most convenient place for you to work. However, your initial improvement was short-lived. Over the past two months your punctuality has dropped to a totally unacceptable level.
In this section, we will concentrate on when to use tables and charts effectively to enhance your written presentation and to draw your readers’ attention. Tables Use a table to present data and facts to improve clarity. 1 Overtime expenses for all departments A Practical Guide to BUSINESS WRITING 23 Charts The following charts are commonly used in technical reports: • Line chart • Pie chart • Bar chart • Flow chart Line chart Use a line chart to show trend data over extended time periods. 2 Line chart O G L N SE AU JU JU AP R M AY FE B M AR JA N 0 Pie chart Use a pie chart to show percentage or distribution of a whole.